BIDDING DOCUMENT

•	Installation of CLIMATE-RESILIENT COMMUNAL HANDPUMPS

•	Installation of Lead Line Hand Pump
•	Restoration of Existing Direct Communal Hand Pump

  (District Umerkot, Pakistan)

PROJECT Name: Sip of Life

Please submit Bids by filling the section no. II/ Attached BOQs

•

Bid # 1: Installation of Climate Resilient Hand Pumps 

Name of Firm:  	

NTN:  	

Contact#:_	 Email Address:_		_
Shifa Foundation District Office Umerkot
               Address: 	 Shifa Foundation, Regho House opposite Bahria Foundation College, Bypass road, Vehro, Umerkot.

District: Matiari (Sindh)
Admin and Finance officer
       Address: Shifa Foundation, Massan road opposite lala baba garden Hala.
April 24, 2024

Deadline: May 2, 2024

Bidding Documents is available on SHIFA FOUNDATION's official website at https://shifafoundation.org/tender-notice/

Table of Contents

Section I.
Instructions to Bidders	5
Section II.
Schedule of Requirements	09
Section III.
Bidders Questionnaire/Contact Form	10
Section I. Instructions to Bidders
Table of Clauses
A.	General	5
1.	Scope of Bid	5
2.	Eligible Bidders	5
3.	Corrupt, Fraud	5
4.	Eligible Goods and Services	5
B.	The Bidding Documents	5
1.	Content of Bidding Documents	5
2.	Clarification of Bidding Documents	6
3.	Amendment of Bidding Documents	6
C.	Preparation of Bids	6
1.	Cost of Bidding	6
2.	Language of Bid	6
3.	Bid Propose	6
4.	Bid Prices	6
5.	Bid Currency	6
6.	Period of Validity of Bids	6
1.	
D.	

Submission of Bids	7

Table of Contents

Table of Contents	2
Section I. Instructions to BiddersTable of Clauses	2
Section I. Instructions to Bidders	4
1.	Scope of Bid	4
2.	Eligible Bidders	4
3.	Corrupt, Fraudulent, Collusive and Coercive Practices	4
4.	Eligible material/Goods	4
2.	Clarification of Bidding Documents	4
3.	Amendment of Bidding Documents	4
2.	Language of Bid	5
3.	Bid Propose	5
4.	Bid Prices	5
5.	Bid Currency	5
6.	Period of Validity of Bids	5
1.	Sealing and Marking of Bids	6
2.	Deadline for Submission of Bids	6
3.	Late Bids	6
E.	Opening and Evaluation of Bids	6
1.	Opening of Bids	6
2.	Clarification of Bids and Contacting Bidders	6
3.	Preliminary Examination	6
4.	Evaluation and Comparison of Bids	6
5.	Clarification of Bids and Contacting	7
6.	Purchaser’s Right to Accept any Bid and to Reject any or All Bids	7
F.	Award of Contract	7
1.	Award Criteria	7
2.	Purchaser’s Right to Vary Quantities at Time of Award	7
3.	Notification of Award	7
4.	Signing of Contract	8
G.	Other Associated Conditions	8
Annex-I:	8
1.	Bidders Questionnaire/Contact Form	12
1)	Organizational Information	12
UNDERTAKING BY BIDDER	14
Name	Date Stamp Signature	14

Section I. Instructions to Bidders
A.	General

1.	Scope of Bid

1.	Shifa Foundation invites bids for the Installation of Hand pumps at Umerkot, Mattari & Sanghar  District Pakistan.
2.	The successful Bidder is expected to complete services the by the Intended Completion date which is given in the section II, with effective from the signing of Contract.

2.	Eligible Bidders

1.	This Invitation for Bids is open to all NTN holder Bidders from all over Pakistan
2.	Bidders shall not be under a declaration of ineligibility for corrupt, fraudulent and coercive practices issued by Shifa Foundation.
3.	Bidders shall not be involved in terrorist act/criminal activities or associated with individuals and/or entities associated with terrorist act/criminal activities.

3.	Corrupt, Fraudulent, Collusive and Coercive Practices

1.	Shifa Foundation requires that all; Bidders, suppliers or distributors, observe the highest standard of ethics during procurement and execution of all contracts. Shifa Foundation shall reject any Bids put forwardby Bidders or where applicable terminate their contract, if it is determined that they have engaged in corrupt, fraudulent, collusive or coercive practices.

4.	Eligible material/Goods

1.	All goods /material/ Services to be supplied under the contract shall have their origin in eligible source (The “origin” means the place where the goods are produced, or the related services are supplied. e.g. Not smuggling goods), and all expenditures made under the contract will be limited to such Supply.

B.	The Bidding Documents

1.	Content of Bidding Documents
The material / goods required, bidding procedures, and contract terms are prescribed in the bidding documents. In addition to the Invitation for Bids, the bidding documents include:
a)	Instructions to Bidders (ITB)
b)	Contract for Supply
c)	Schedule of Requirements
d)	Technical Specifications
e)	Sample Forms

The Bidder is expected to examine all instructions, forms, terms, and specifications in the bidding documents. Failure to furnish all information required in the bidding documents or to submit a bid not substantially responsive to the bidding documents in every respect will be at the Bidder’s risk and may resultin the rejection of its bid.

2.	Clarification of Bidding Documents
A prospective Bidder requiring any clarification of the bidding documents may notify through e -mail given in the tender notice, indicated in published Tender Notice. While no telephonic inquiries will be entertained.

3.	Amendment of Bidding Documents

1.	At any time prior to the deadline for submission of bids, Shifa Foundation, for any reason, whether at its own initiative or in response to a clarification requested by a prospective Bidder, may modify the bidding documents by amendment.
2.	All prospective bidders that have received the bidding documents will be notified of the amendment in writing and will be binding on them.
3.	In order to allow prospective bidders reasonable time in which to take the amendment into account in preparing their bids, Shifa Foundation, at its discretion, may extend the deadline for the submission of bids (if required).

C.	Preparation of Bids

1.	Cost of Bidding
The bidder shall bear all costs associated with the preparation and submission of its bid, and Shifa foundation will  not be responsible or liable for those costs.

2.	Language of Bid
The bid prepared by the Bidder, as well as all correspondence and documents relating to the bid exchanged by the Bidder and Shifa foundation shall be written in English language.
Supporting documents and printed literature furnished by the Bidder may be in another language provided.

3.	Bid Propose
The Bidder shall propose the Bid with complete detail and the appropriate Price Schedule, indicating the goods to be supplied, a brief description of the goods, and their country of origin, quantity, quality and prices.

4.	Bid Prices
1.	The Bidder shall indicate on the appropriate Price Schedule the unit prices and total bid price of the goods it proposes to supply under the contract.
2.	Prices quoted by the Bidder shall be fixed during the Bidder’s performance of the contract and not subject to variation on any account, unless otherwise specified. A bid submitted with an adjustable price quotation will be treated as non-responsive and will be rejected.

5.	Bid Currency
Prices shall be quoted in the following currency:  For goods/ material that the Bidder will supply to Shifa Foundation, the prices shall be quoted in Pakistan Rupees (PKR currency).

6.	Period of Validity of Bids
1.	Bids shall remain valid for the period of 30 days after the date of bid opening prescribed Shifa Foundation A bid valid for a shorter period shall be rejected by Shifa Foundation as non-responsive.
2.	In exceptional circumstances, prior to expiry of the bid validity, Shifa Foundation may request that the bidders extend the period of validity for a specified additional period not more than 30 days. The request and the bidders’ responses shall be made in writing.
1.	

D.	Submission of Bids

1.	Sealing and Marking of Bids

The Bidder shall be stamped and signed filled document hard copy of the bid, brief profile of relevant projects done/experience (project name, project amount, Organization, date of completion), via courier services Kamran.aslam@shifafoundation.org duly marking the subject line Project Name Project Location, applied for.

2.	Deadline for Submission of Bids
a)	Bids must be received by Shifa-Foundation at the address specified under instructions to bid (ITB), no later than 5:00 Pm on May 2, 2024.
b)	Shifa-Foundation may, at its discretion, extend this deadline for the submission of bids by amending the bidding documents in accordance with ITB, in which case all rights and obligations of Shifa Foundation and bidders previously subject to the deadline will thereafter be subject to the deadline as extended.

3.	Late Bids
Any bid received by Shifa Foundation after the deadline for submission of bids prescribed by Shifa foundation will be rejected and not will be forwarded for the bid opening processes. The Bidder will assume the responsibility of un-possession of the bid documents.

E.	Opening and Evaluation of Bids

1.	Opening of Bids
c)	The bidders’ names, Bids will be opened on May 6, 2024 at 2:30:00 PM. No bid shall be rejected at bid opening, except for late bids.
Bids that are not opened and read out at bid opening shall not be considered further for evaluation, irrespective of the circumstances.  Withdrawn bids will be returned unopened to the bidders.

2.	Clarification of Bids and Contacting Bidders
During evaluation of the bids, Shifa Foundation may, at its discretion, ask the Bidder for a clarification of its bid. The request for clarification and the response shall be in writing or physically meeting and no change in the prices or substance of the bid shall be sought, offered, or permitted.

3.	Preliminary Examination
Shifa-Foundation will examine the bids to determine whether they are complete, whether any computational errors have been made, whether required guarantee have been furnished, whether the documents have been properly signed, and whether the bids are generally in order.

4.	Evaluation and Comparison of Bids
Shifa- Foundation will evaluate and compare the bids, which have been determined to be substantially responsive.
Shifa Foundation evaluation of a bid will exclude and not take into account:

a)	in the case of goods/material, sales and other similar taxes will be responsibility of vendor, which will be payable on the goods if a contract is awarded to the Bidder;
a)	

b)	in the case of goods/materials of foreign origin offered from abroad, customs duties and other similar import taxes which will be payable on the goods if the contract is awarded to the Bidder; and

Shifa Foundation evaluation of a bid will take into account, in additions to the bid price quoted in accordance with one or more of the following factors:
a)	delivery schedule offered in the bid;
b)	deviations in payment schedule from that specified in the Conditions of Contract;
c)	other specific criteria indicated and/or in the Technical Specifications, examination of samples (if needed)

5.	Clarification of Bids and Contacting
a)	No Bidder shall contact Shifa-Foundation on any matter relating to its bid, from the time of the bid opening to the time the contract is awarded.  If the Bidder wishes to bring additional information to the notice of Shifa Foundation, it should do so in writing through e-mail.
b)	Any effort by a Bidder to influence   Shifa Foundation in its decisions on   bid evaluation, bid comparison, or contract award may result in the rejection of the Bidder’s bid.
6.	Purchaser’s Right to Accept any Bid and to Reject any or All Bids
Shifa Foundation reserves the right to accept or reject any bid, and to annul the bidding process and reject all bids at any time prior to contract award, without thereby incurring any liability to the affected Bidder orany obligation to inform the affected Bidder or bidders of the grounds for Shifa-Foundation.

F.	Award of Contract

1.	Award Criteria
Shifa-Foundation will award the contract to the successful Bidder whose bid has been determined to be substantially responsive and has been determined to be the lowest evaluated bid, provided further that the Bidder is determined to be qualified to perform the contract satisfactorily.

2.	Purchaser’s Right to Vary Quantities at Time of Award
Shifa-Foundation reserves the right at the time of contract award to increase or decrease, by  the quantity of goods and services originally specified in the Schedule of Requirements without any change in unit price or other terms and conditions.
3.	Notification of Award

•	Prior to the expiration of the period of bid validity, Shifa Foundation will notify the successful Bidderin writing, that its bid has been accepted.
•	The notification of award will constitute the formation of the Contract.
•	

4.	Signing of Contract
At the same time as Shifa Foundation notifies the successful Bidder that its bid has been accepted Shifa Foundation
successful Bidder will sign agreements.

G.	Other Associated Conditions

1)	All material/items must be 100% according to the specifications, quantity and quality as required
2)	Payment will be made after completion of delivery on the provision of bills and GRN.
3)	Payment will be through cross cheque.
4)	The all taxes are applied and will be deducted
5)  The successful bidders will be responsible to complete the Work at the time ofReceiving work order or signing agreement.

6)	Section II. PROJECT TITLE:
7)	Schedule of Requirements

9	Installation of Hand Pumps

Climate Resilient Communal Hand pump

Climate Resilient Communal Hand Pump	

Sr. #	
Item Description	
Unit	
Qty	
Rate	
Amount	
Remarks	
					(PKR)		
1	Drilling 2.5”	Job	1				

2	2” Dia Casing UPVC pipe with filter pipe, silk cloth, and end cap. The sample Should be approved by the SF engineer	

RFT	

120				

3	UPVC pipe 1-1/2” D class (Suction pipe (as per site requirement). The sample should be approved by the SF engineer.	

Rft	

40				

4	D -class UPVC filter pipe 1-1/2”. The sample should be approved by the regional project officer GI Pipe used in foundation 1- 1/2”	

Rft	

10				

5	
Lead line 1'' Poly pipe 18 to 22kg per 500 ft role.	
Rft	
120				

6	GI Pipe 1 1/4" fixed below the machine 4 rft long	
Rft	
4				

7	Installation of Locally made Hand pump (Abayar 4). Made of cast iron. Complete with all aspects. The sample should be approved by the regional project officer.	

No’s	

1				

8	Drainage Pipe:- 3'' PVC Pipe 10 Long Drain 2 feet fixed in platform with elbow for Waste Water.	
RFT	
12				
9	Steel Jali:- Steel Jali , ELBOW , for Main Drain	Job	1				

10	Construction of Raised HP Foundation with (04 Steps) Plaster 1:4 till NSL (as per given drawing by SF Department)	

Job	

1				

11	Donor Plaque Stainless steel thickness 1mm - 18'' x 18'' Inch 4 color (Eng. + Urdu) *(writing and design should be provided by SF ).	

No’s	

1				

12	Hand Railing Grill For Disable Person (MS Pipe 1 1/4 x1 1/4 Round Pipe with 18 Guage (8.5 feet Long 3 feet Height) 9 Vertical Post Shone As Per DWG, With Blue Color Oil Paint 02 Cote.	

Job	

1				

13	Paints of Hand pump and foundation (Emulation & Enamel ICI/Burger/Master/Nippon or Equivalent 3 coats)	

Job	

1				
14	Transportation	LUMPSUM				
Total Amount (PKR) (inclusive of All Tax)			

Section III. Questionnaire/Contact Form

1.	Bidders Questionnaire/Contact Form
While the bid documents can be collected through e-mail: Kamran.aslam@shifafoundation.org
Shifa Foundation
Bidders Questionnaire/Contact Form
1)	

Organizational Information

Organization Name		
Legal Status of Organization	1- Public Limited	                     2-Private Limited Company
3-Partnership 4-Sole   Trader 5-Other Please
specify)	_	
NTN Number		
Postal Address		

2)	Contact Information:

Name		

	Main Contact (Executive head)	Focal Person	
Designation					
Telephone (with city code)					
Mobile Phone					
	
S.No.	
Completion Time		
1			

UNDERTAKING BY BIDDER:
I hereby undertake that the above information is correct and if found incorrect, the firm shall be liable for disqualification/ legal action. I acknowledge the terms and conditions along with right of Shifa foundation to accept/reject the application without assigning any reason, which shall not be challenged in any court of law.

Name	Date	Stamp	Signature

Bid Document Issued By: (for Shifa Foundation)
Admin & Logistics Officer